General Terms and Conditions
Terms and conditions for the use of Easy Virtual Office
Terms and conditions for the use of Easy Virtual Office
These are the General Terms and Conditions of EASY VIRTUAL OFFICE. These terms apply to the service agreement you have signed (hereinafter: “the Agreement”). This Agreement supersedes all previous agreements between EASY VIRTUAL OFFICE and the Customer. Amendments to the Agreement and these Terms can only be agreed upon in writing.
EASY VIRTUAL OFFICE makes available fully furnished office space, including flexible workstations, as agreed in the agreement. The agreement specifies the location of the office and the layout of the office space; this layout may be adjusted over time. EASY VIRTUAL OFFICE will not charge the Client any additional costs for this, nor will the Client be entitled to any compensation or set-off.
EASY VIRTUAL OFFICE will make the additional services available during office opening hours from Monday to Friday, excluding national holidays (access to the office space is available 24/7 with package C and private office rental). Specific arrangements can be made regarding the use of the services outside office hours. All additional services, referred to as Services, will be provided during office hours from 09:00 to 17:30. If EASY VIRTUAL OFFICE deems a request for a particular service to be excessive, EASY VIRTUAL OFFICE reserves the right to charge additional costs on top of EASY VIRTUAL OFFICE's standard rates, based on the time taken to provide the service.
You are required to comply with the terms of copyright, contract duration, or other conditions as they appear on the screen or are included in any material on the Internet or our network. You shall refrain from copying, using, or exploiting such software or other material in any way, unless we have explicitly granted you permission to do so. You must strictly adhere to the terms of the permission we grant you. We make no concessions regarding the security of our network (or the Internet) or any other information that you post on it. You must take all security measures (such as encryption) that you deem necessary for your circumstances. We cannot guarantee that a certain degree of availability will be achieved in association with your use of the services. You hereby warrant to us that the provision of our services to you will not infringe the rights of third parties. The above warranty supersedes all other terms and conditions, whether express or implied by usage, custom, statute or otherwise, relating to the services and the manner in which we perform our obligations and exercise our rights, including, but without prejudice to the totality of the foregoing, such as those relating to the description, performance, quality, fitness or suitability for any specific purpose of the services. We do not guarantee that the services will be free from failure.
Upon commissioning, the client and EASY VIRTUAL OFFICE will inspect the office together. The client agrees that the office is in good condition.
The flexible workspace may only be used for office purposes. It is prohibited to keep animals in the office. The Client shall not offer or make the office space available to third parties. The name EASY VIRTUAL OFFICE may not be used by the Client in any way, nor be associated with the Client's business.
It is not permitted to hang (advertising) signs on the door of the office space or anywhere else visible outside or inside the office space. The EASY VIRTUAL OFFICE address may be used as a correspondence and business address. If invoices are not paid or are insufficiently paid, EASY VIRTUAL OFFICE may terminate the right to use the address. EASY VIRTUAL OFFICE is permitted to return mail or to destroy it.
The Client shall properly maintain the office space and furnishings in accordance with the inventory list and ensure that the office space and the said furnishings are not damaged or altered in any way. The Client is liable for all damage caused by the Client or by anyone using these office space(s) and the common area(s) with the Client's consent.
It is prohibited to install other furniture, office equipment, cables, IT or telecommunications equipment, and connections in the office space without prior written permission from EASY VIRTUAL OFFICE.
All keys are the property of EASY VIRTUAL OFFICE. It is prohibited to duplicate them or to grant their use to third parties without the prior permission of EASY VIRTUAL OFFICE. In the event of loss or theft, EASY VIRTUAL OFFICE must be notified immediately. Any resulting costs shall be borne by the client. During use, both during and outside normal office opening hours, the client is responsible for the orderly locking and locking of the doors of the office space and the building.
The Client shall comply with all laws, regulations, and decrees applicable to it or its business operations. The Client shall not act unlawfully. The Client shall refrain from anything that could hinder, damage, cause nuisance or annoyance to the use of the premises by others and EASY VIRTUAL OFFICE, or result in increased insurance premiums, or cause loss and damage to EASY VIRTUAL OFFICE, the owner of the premises, or other interested parties.
The client must adhere to the house rules of EASY VIRTUAL OFFICE that apply to the use of the office.
The Client shall insure and keep insured its property, employees, and any third parties visiting the Client during the term of the agreement. EASY VIRTUAL OFFICE accepts no liability whatsoever in this regard.
EASY VIRTUAL OFFICE shall have access to the office space at all times. Unless there is a force majeure event (state of emergency), EASY VIRTUAL OFFICE shall endeavor to notify the Client in advance when any viewings, inspections, testing, repairs, other routine tasks, cleaning, or maintenance need to be performed, or when the office space will be shown to potential future clients. EASY VIRTUAL OFFICE shall at all times maintain confidentiality regarding the Client's business operations and observe any safety regulations requested by the Client.
If, for whatever reason, EASY VIRTUAL OFFICE is unable to make the agreed flexible workspaces available at the commencement of the agreement, EASY VIRTUAL OFFICE shall not be liable nor can EASY VIRTUAL OFFICE be held liable for this. However, the Client does have the right to terminate the agreement with immediate effect without being liable for damages. If the Client does not terminate the agreement with immediate effect, payment of the base amount will be suspended until the flexible workspaces can be made available to the Client.
EASY VIRTUAL OFFICE is entitled, with prior notice, to suspend the agreed services (including access to the accommodation) in the event of force majeure, in which case payment of the basic amount for the same period will be suspended.
The parties expressly express the will and intention that the agreement, including these terms and conditions which form an integral part thereof, is a service agreement with an emphasis on the service nature of the agreement. The parties agree that disputes arising under this agreement shall be interpreted and explained strictly in accordance with the parties' intentions as set forth in this agreement and terms and conditions. The Client may never invoke eviction protection. The Client is not permitted to transfer (its) rights or obligations in connection with and arising from this agreement, either wholly or partially, to third parties, nor to allow the office space to be used (without the prior consent of EASY VIRTUAL OFFICE) by third parties other than an affiliated company of the Client. EASY VIRTUAL OFFICE is entitled to transfer its rights and obligations under this agreement to third parties at any time.
The agreement is entered into for the period as indicated in the agreement. After the expiration of the period stated in the agreement, the agreement shall be continued for a subsequent period of the initial contract term, unless one of the parties terminates the agreement by giving notice in compliance with the termination formalities. The base amount of each renewal shall be the market price as announced by us at the time of renewal.
The agreement terminates if the rental agreement between EASY VIRTUAL OFFICE and the owner/manager ends, without EASY VIRTUAL OFFICE being obliged in that case to compensate the customer for damages resulting therefrom.
Either party may terminate the agreement at the end of the contract period, subject to a notice period of one month. Termination must be in writing. If the agreement has been entered into for a period of three months, the notice period is three months. If the agreement has been entered into for a period of one month, the notice period is one month.
EASY VIRTUAL OFFICE may terminate the agreement with immediate effect, without notice (unless required by law), if the customer:
If EASY VIRTUAL OFFICE terminates the agreement with immediate effect pursuant to the above, the Customer shall nevertheless comply with the following conditions and obligations:
Should, for whatever reason, EASY VIRTUAL OFFICE no longer be able to provide the services and accommodation as agreed, the agreement shall terminate without the need for notice of termination. In that case, the client is obliged to pay the basic amount and the amount for any additional services up to the day the agreement ends/has ended. EASY VIRTUAL OFFICE will endeavor, but is never obliged, to find alternative office space.
The client is required to vacate and leave the office space with immediate effect, taking all his belongings and those of his associates with him, and to make the space available to EASY VIRTUAL OFFICE in its original condition, subject to wear and tear from normal use. We reserve the right to charge additional amounts for any repairs that may be required in addition to normal use and wear and tear. If the client continues to make unauthorized use of the office space, in any form whatsoever, without the permission of EASY VIRTUAL OFFICE after termination of the agreement:
If the Client approaches or employs employees of EASY VIRTUAL OFFICE during the term of the agreement and after its termination, the Client shall owe EASY VIRTUAL OFFICE a recruitment fee, immediately due and payable, in the amount of 6 months' salary of the employee concerned. This also applies to staff members working on an interim or secondment basis.
All notices and communications made by EASY VIRTUAL OFFICE or the customer must be in writing.
The parties shall observe confidentiality regarding the terms and the agreement. Neither party shall disclose the contents of this agreement without the prior consent of the other party, unless required by law or an authority. This obligation shall also apply after termination of the agreement.
The Customer shall indemnify EASY VIRTUAL OFFICE, its personnel, related companies, and agents against all claims, damages, losses, and costs arising from/caused by:
EASY VIRTUAL OFFICE is not liable for damage caused to the person or property of the client or of third parties by the occurrence and consequences of visible and invisible defects in the office space, the building or complex of which the office space forms part, or arising from the occurrence and consequences of weather conditions, stagnation in the accessibility of the office space, stagnation in the supply of gas, water, electricity, heating, ventilation or air conditioning, malfunction of installations and equipment, inflow and outflow of gases or liquids, fire, explosion and other incidents, disturbance in the enjoyment of the use of the office space and disturbance or shortcomings in the service provision of EASY VIRTUAL OFFICE, except in the case of damage resulting from gross negligence or serious misconduct on the part of EASY VIRTUAL OFFICE with regard to the condition of the office space or of the building or complex of which the office space forms part.
EASY VIRTUAL OFFICE is not liable for business losses of the client or for damage resulting from the activities of other clients or from impediments to the use of the office space caused by third parties. If, for any reason whatsoever, EASY VIRTUAL OFFICE is unable to provide its services, its liability is limited to the reimbursement of a reasonable portion of the base fee. The client is obliged to take timely measures to prevent and limit damage to the office space. The client is obliged to notify EASY VIRTUAL OFFICE immediately if damage to/in the office space has occurred or is likely to occur. In no event shall EASY VIRTUAL OFFICE be liable for any lost revenue, lost profits, loss of expected (cost) savings, loss or damage to data, third-party claims, or consequential damages.
The client is strongly advised to insure itself against such losses, damages, costs, or claims. Costs incurred by EASY VIRTUAL OFFICE caused by the client's negligence shall be charged to the client. EASY VIRTUAL OFFICE cannot be held liable, nor can costs be recovered, for errors caused by employees of EASY VIRTUAL OFFICE.
The parties agree that EASY VIRTUAL OFFICE is entitled to process, provide to third parties, and transfer personal data of the customer, provided that this takes place exclusively: a) for the execution of this agreement; b) for work preparation and fraud prevention; c) for providing information about new or useful products and services of EASY VIRTUAL OFFICE or other organizations that EASY VIRTUAL OFFICE deems interesting for the customer.
The basic amount for the standard services, including VAT, must be paid in advance for the standard services to be delivered for the following month within 7 days of the invoice date, unless otherwise agreed.
The price for additional services and catering will be invoiced monthly in arrears at the rates published by EASY VIRTUAL OFFICE and must be paid within 7 days of the invoice date, unless otherwise agreed.
31. Late payments